MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION
Oakland, Maryland 21550
Wednesday, September 15, 2010
Part I - Call to Order
Dr. Donald Forrester, President, called the regular monthly meeting of the Board of Education to order at 4:02 p.m. Also in attendance were Mr. Thomas Carr, Vice President; Mr. James Raley; and Mrs. Charlotte Sebold, associate members and Dr. Wendell Teets, Superintendent of Schools. The meeting was held at the Southern Middle School.
Part II - Public Comment
There was no public comment at this time.
Dr. Forrester, the Board, and Administrators congratulated Mr. Raley for his victory of Commissioner of District 2.
Part III - Executive Session
Upon a motion by Mrs. Sebold and a second by Mr. Carr, the Board of Education agreed (4-0) to move to executive session at 4:04 p.m. in accordance with Public Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals. Board members discussed items that included approval of the August 9, 2010 executive minutes, appointments, retirements, resignations, tenure considerations, emergency coaches, volunteer coaches, professional leave requests, and review of the legislative audit report.
Dr. Teets, Mr. Ervin Fink, Executive Director of Administration; Mrs. Sue Waggoner, Executive Director of Instruction; Mr. Keith Harvey, Director of Human Resources; were present during all or part of the executive session.
Part IV - Reopening Public Session
Dr. Forrester reconvened the public session at 5:42 p.m. Mr. Rodney Durst, Associate Member, was present at this time as he joined the meeting during executive session. Pastor Jeff Kroll, representing the Mt. Top Ministerial Association, offered a prayer, after which Ms. Elizabeth Sines, student board member, led the assembly in the Pledge to the Flag of the United States of America.
Part V - Acceptance of Agenda
Upon a motion by Mr. Raley and a second by Mrs. Sebold, the Board of Education approved (4-0) the agenda.
Part VI - Announcements
The following announcements were offered:
September 17, 2010 5:30 p.m. Swan Meadow School Harvest Sale
September 25, 2010 7:00 p.m. Bus Contractors Dinner
Bittinger Fire Hall
October 8, 2010 5:30 p.m. Teacher of the Year Gala
Martins West, Baltimore, MD
Dr. Jennifer Rankin, Maryland Teacher of the Year, will give a speech at the Teacher of the Year Gala and a new Maryland Teacher of the Year will be selected.
Part VII - Approval of Minutes
Upon a motion by Mrs. Sebold and a second by Mr. Carr, the minutes of August 9, 2010 were unanimously approved as amended.
Part VIII - Continuing Business
Mr. Jim Thomas, Director of Facilities and Maintenance, presented the Capital Improvement Plan. The CIP was presented to the Board at the August meeting. Mr. Thomas explained that there were a few changes made to the CIP in regards to the chiller for Southern Middle School. He also informed the Board that the county has approved the CIP. Dr. Teets recommended the 2011/2012 CIP to the Board. Upon a motion by Mr. Carr and a second by the chair, Dr. Forrester, discussion followed. There was discussion regarding an incorrect date on the CIP. Mr. Thomas stated that the date will be corrected. Mr. Raley expressed his concerns about the CIP. He also informed the Board that he will be abstaining on the issue due to his possible conflict, if elected in November. Discussion continued regarding the projects in the CIP and when those projects should be scheduled for completion, in light of concerns over budget issues. Mr. Thomas reminded the Board that the county funded projects are scheduled in the CIP when they are because the commissioners decide when to put the projects in their budget. Dr. Teets informed the Board that the Commissioners have committed to this but it can change. He also informed the Board that the state has committed to the Southern High School windows project and the Southern Middle School chiller project. Mr. Thomas informed the Board that the two projects being funded by the state must be approved and the state must be informed by October 6, 2010. Dr. Forrester called for question. Mrs. Sebold and Mr. Carr voted against and Mr. Raley abstained. The motion was defeated. Mrs. Sebold made a motion that all local monies that are in the CIP for the Northern parking lot, the Northern road construction and also the Southern parking lot be moved into 2013. Mr. Durst fears that if the money is approved to be moved into 2013 that losing the funding might become a possibility. Mr. Raley added that there is a possibility that these funds could possibly be used to keep schools open if the decision of the Board is to close a school. Dr. Forrester called for question. The motion on the table was to move the locally funded projects at Northern and Southern to the FY2013 budget from the FY 2012 budget. Mrs. Sebold and Mr. Carr were in favor and Mr. Durst was opposed. Dr. Forrester also voted against. Because Mr. Raley is sustaining, there was a tie. Dr. Teets made a recommendation to approve the CIP for the two state funded projects and table the local projects being funded by the county for a later date. Upon a motion by Mr. Durst and a second by Mr. Carr, the Board of Education approved (4-0) to approve the two state funded CIP projects and leave the other locally funded projects open for future discussions. Mr. Raley abstained.
Dr. Teets presented an enrollment update informing the Board that enrollment has decreased by 99 students as of September 8, 2010 as compared to September 30, 2009 enrollment. Due to this decrease, the projected loss of state funding is one million dollars. He informed the Board that other items that will impact the budget is the loss of carryover of $700,000 that was used to balance the FY 2011 budget, the possibility of retirement being shifted to the county, there could be possible decreases in additional state-aid depending on future legislation, and local funding. He explained that the Race To The Top funds will generate approximately $208,000 per year for four years, but it is restricted in use. Also, the impact of the Jobs Funding/ARRA is unknown. He explained that he does not want to impact any school with closure; however, when he looks at the overall picture of students, staff and programs, he feels he must recommend what is best for all the students and staff based upon what will maintain the most programs, services and staff over the long term with the least impact upon the largest number of students. He reviewed the actions taken over the past year, starting with the initial discussion last fall, in regards for the need to consider school closings to this point in time.
Dr. Teets explained that the proposed action is the very beginning of a process and that a decision on school closings will not be made until March 2011. With full support of the administrative office staff, Dr. Teets, in accordance with the Garrett County Board of Education Policy 940, recommended effective with the 2011-2012 school year that Bloomington Elementary and Kitzmiller Elementary School be considered for closing. He explained that these two schools have the highest cost of operation per student with the lowest enrollments and the projected savings is $835,166.00. He also explained that staff reductions will come from retirements and first and second year staff. Teachers in these two schools will not lose their jobs if they have seniority in the system. Bloomington students will attend Broad Ford Elementary and Kitzmiller students will attend Yough Glades Elementary. State projections reflect a continued loss of enrollment through 2019 with a projected loss from 2009-2019 of -9.3%. The staff at both schools are providing a quality instructional program and the fact that students will be placed in a class of one grade level compared to multi-levels will enhance instructional services. Additional support services will also be available to more students with specialist having more time to serve students with the elimination of travel and services to the two schools.
As addressed in Policy 940, the superintendent, will select advisory groups that will report to the Board in November. The advisory group will report on the impact of the proposed closing on the following factors: student enrollment trends, age or condition of school buildings, transportation, educational programs, racial composition of the student body, financial considerations, student relocations, impact on the community, other factors enumerated by the superintendent, and suggestions found relevant by the advisory group. Dr. Teets indicated that he hopes to organize the groups over the next week. At the October board meeting, the Board will select hearing dates that will be held at each of the individual schools in the month of November. He also indicated that these hearings will be the ideal time for the public to inform the Board of their concerns and issues regarding the proposed closings. At the November board meeting, the advisory groups will make their report to the superintendent. At the December meeting, after reviewing the input from the advisory group and staff, he will make his final report and recommendation to the Board. Action will be taken on the recommendation in March 2011. Dr. Teets expressed his regret of the recommended actions and noted that he would not have anticipated this action two years ago.
Dr. Teets gave history on the land gift from M & T Bank to the Board of Education. M & T Bank agreed to donate the parcel of land behind the Grantsville branch to the Board of Education during the time of the Grantsville early childhood addition. The parcel added twenty-four needed parking spaces to the school property. Dr. Teets recommended approval of the Land Gift Contract. Upon a motion by Mr. Carr and a second by Mr. Durst, the Board of Education approved (4-0) the Land Gift Contract.
Part IX - New Business
Mr. Germain, Food & Nutrition Manager, presented the Board with successful bidders for the Food and Nutrition services bids. He briefly reviewed each of the bids indicating that they are very similar to last year. He informed the Board that the bids are placed on eMaryland Market Place.
Mr. Morris, Coordinator of Research, Evaluation and Information, presented the Board with the 2010 MSA results. Mr. Morris informed the Board that they can access all types of information regarding MSA on all the schools in Maryland at mdreportcard.org. He reported that each elementary and middle school made AYP (Annually Yearly Progress). He provided a Power Point presentation which included proficient and advanced percentages on the MSA reading and math results for grades 3-8 and proficiency and advanced results for cohorts 2014 through 2017. The presentation also included proficiency rate comparisons for the last three years broken down into the categories of FARM (free and reduced meals) students, special education students, and by gender. He reviewed the strengths and weaknesses on the MSA and those areas in need of improvement. He also spoke of challenges that are being faced as well as the next steps to be taken. Mr. Morris informed the Board that according to the Baltimore Sun, Crellin Elementary is the number one school in the state and Swan Meadow is the number five school in the middle school area in the state.
Part X - Public Comment
Public comment was made in regards to the possible school closings by Marlena Paugh, Greg Harvey, Rodney Reckart, and Kristi Tichnell.
Part XI - Personnel Recommendations
Dr. Teets recommended approval of the following personnel matters:
▪ Appointments: Twila F. Beitzel, Part-time Cafeteria Assistant, NX, eff. 09/20/10
Noelle C. Bell, Guidance Counselor, SH, eff. 8/30/10
Daniel B. Gardner, Gear Up Coordinator, CO, eff. 09/20/10
Angela Corby, Part-time Custodian, BL, eff. 08/20/10
▪ Information: Michael S. Pula, Computer Technology Teacher, NH, eff. 08/23/10
▪ Retirements: Carolyn D. Tice, Teacher, NX, eff. 07/01/10
▪ Resignations: Andrew DeSimone, JROTC Instructor, SH, eff. 08/11/10
Shannon Myers, Cafeteria Worker, NX, eff. 08/23/10
▪ Tenure Considerations: Barbara Bolden, Teacher, DR
▪ Emergency Coaches: Angie Biggs, Assistant Cheerleading Advisor, SH
Chris Elliott, Head Boy's Basketball Coach, NH
Joe Facciolli, Boy's Assistant Soccer Coach, SH
Warren Glotfelty, Golf Coach, NH
Becky Graham, Assistant Volleyball Coach, SH
Jaron Hawkins, Boy's Track Coach, NH
Jon Hegeman, Boy's Head Basketball Coach, SH
Dan Holler, Head Baseball Coach, SH
Walter Lee, Athletic Trainer, SH
Jon Nazelrod, Assistant Football Coach, SH
Amo Oliverio, Boy's Head Soccer Coach, SH
Daniel Reynolds, Assistant Band Director, NH
Dave Ritchie, Boy's Assistant Basketball Coach, SH
Sara Shaffer, Girl's Head Soccer coach, SH
Sara Shaffer, Mock Trial Coach, SH
John Sharpless, Bowling Coach, SH
Steve Skipper, Assistant Football Coach, SH
Rob Speicher, Assistant Boy's Basketball Coach, NH
Stephanie Stephens, Head Volleyball Coach, SH
Jay Stewart, Assistant Football Coach, SH
Randy Storey, Girl's Assistant Soccer Coach
Dave Taylor, Wrestling Coach, SH
Scott Winters, Boy's Cross Country Coach, SH
▪ Professional Leave Requests:
MSDE Maryland Teacher of the Year Space Camp
July 22-30, 2010
Regional Family Involvement Conference
October 24-27, 2010
Split Rock Resort, Lake Harmony, PA
Next Steps 2010 by ETS
September 30-October 5, 2010
Princeton, NJ and New York City, NY
Upon a motion by Mr. Durst and a second by Mrs. Sebold, the Board of Education approved (4-0) the superintendent?s recommendations.
Mrs. Waggoner, Executive Director of Instruction, presented the Board with information on the Master Plan. First, Mrs. Waggoner reviewed the highlights from the last school year. She touched on the opening of Northern Middle School, the Principal of the Year - Dr. Dana McCauley, AYP as a county with three schools being on alert status, the H1N1 absences, the Maryland Teacher of the Year - Dr. Jennifer Rankin, the snow storm of 2010, the Environmental Teacher of the Year - Rebecca Sanders, the Garrett County Teacher of the Year - Robyn Nazelrod, all eligible high school students graduate, each elementary and middle school made AYP and Crellin Elementary being number one in the state.
Mrs. Waggoner reviewed the 2010 initiatives and the universal design for learning. This involves a three-prong approach. It includes representation, expression, and engagement. In addition to the special education strategies, she reviewed the different strategies and initiatives that will continue from the 2009 Master Plan and also touched on future assessments.
Part XII - Board Business
Ms. Sines reported that she attended the SMOB orientation on September 19. At that time, she had an opportunity to talk with Dr. Grasmick. She reported that she has been in touch with the student council advisor from Northern High and that the beginning of school for both Northern and Southern went smoothly. Due to major issues being discussed by the Board, Ms. Sines stated that it is now, more than ever, important to have feedback provided by the student board member. She asked the Board for approval of a preference vote by the student board member to be recorded in the minutes. Ms. Sines explained that a preference vote is any large action item that directly relates to student life that the student board member will have a formal vote for or against. The vote has no impact on the outcome of the Board of Education vote and the vote is simply recorded in the minutes. Dr. Forrester stated that he will take this suggestion under advisement.
Ms. Sines is going to implement suggestion boxes, SMOB boxes, for the student body so that she can gain more feedback and obtain more ideas from each school. She also asked for permission to sit on the Northern High SIT team. She has been involved with the Southern High SIT team for the past three years and feels this provides her with more information to better formulate her opinions. Mrs. Sebold felt that having Ms. Sines on both SIT teams is a good idea. This provides Ms. Sines with an opportunity to learn what is going on at the other schools.
Ms. Sines is currently organizing the Garrett Cup, suggested by Mr. Durst, and is in the process of getting a traveling trophy by funds donated from each of the student councils. She also added that the GCASC supervisor position has not been posted or has not been posted correctly. The next county wide student council meeting is to be held on September 25, 2010. Ms. Sines informed the Board that Southern High is currently working on acquiring green school status and is working with Envirothon.
Mr. Carr reported that the big issue at the last LSA meeting was spent discussing immigration issues and what can and cannot be asked of students in terms of their citizenship and residency. Dr. Forrester added that there was additional discussion during the LSA meeting on how the issue is related to different LEAs and specific things boards have done to address immigration issues. Mr. Carr informed the Board that the MABE membership can be used as leverage to get reduced rates for legal advice. He also reported that the LSA is currently seeking a chair and a vice chair.
Mr. Carr attended the NSBA retreat for presidents and presidents elect in Detroit. He reported topics discussed were Race To The Top funding, the jobs bill, lunch prices, and school improvement grant procedures.
Mr. Carr reported that the MABE Annual Conference will be held at the end of September. He feels that there needs to be some coordination between board members and the different workshops which will be attended so that everyone can learn from everyone else. Dr. Forrester reported that there will be a planning committee next week for the conference and there are a number of workshops that can be viewed on line.
Mr. Carr will be making public comment on Tuesday before the state board. He asked that board members call him if they have any thoughts between now and then.
The Special September Board Meeting for the General Financial Report Ending June 30, 2010 will be held on Monday, September 27, 2010 at 6:00 p.m.
Mr. Raley suggested finding out the process of board member appointment, in the event that he wins the election in November. Dr. Teets advised that the code indicates that the county commissioners appoint a board member until the next election. Further research will need to take place to determine whether or not the new board member will be appointed before or after the election.
Part XIII - Information Items
In addition to the following item, the Board also received the MSDE 2010 MSA Results Continued Steady Improvement and the 2010/2011 Maryland Athletic Association Complimentary Pass.
a. Charity Drives Report, 2009-2010
b. MABE Materials for Annual Business Meeting (September 29, 2010)
c. September Hope Health Letter
d. August/September 2010 School Activities
Part XIV - Adjournment
Upon a motion by Mr. Durst, the Board adjourned the meeting at 8:21 p.m.
Dr. Donald D. Forrester
Wendell D. Teets
Approved: October 12, 2010