Board of Education

Board of Education
40 South Second Street
Oakland, MD 21550
Phone 301.334.8931
Fax 301.334.7621

Minutes January 14, 2003

MINUTES

MEETING OF THE GARRETT COUNTY BOARD OF EDUCATION

Oakland, Maryland 21550

Tuesday, January 14, 2003

___________

Part I - Call to Order

Mrs. Camilla Rawe, President of the Garrett County Board of Education, called the meeting to order at 4:03 p.m. Members in attendance included Mrs. Charlotte Sebold, Vice President; Mrs. Madeleine Collins and Mr. James M. Raley, associate members; and Dr. Wendell Teets, Superintendent of Schools.

Part II - Public Comment

There was no public comment at this time.

Part III - Executive Session

Upon a motion by Mrs. Collins, seconded by Mrs. Sebold, the Board of Education agreed (3-0) to move to executive session at 4:05 p.m. in accordance with Public School Law 4-106 and Section 10-508 of the State Government Code for the purpose of discussing personnel matters affecting one or more individuals and to conduct collective bargaining negotiations or consider matters that relate to the negotiations. Dr. Teets; Dr. Brenda McCartney, Assistant Superintendent; Mr. Ervin Fink, Director of Finance and Human Resources were in attendance during all or part of the executive session. During executive session, the Board discussed items related to negotiations and bus drivers.

Commissioner Ernest Gregg joined the meeting at 4:12 p.m. Associate member Rodney L. Durst joined the meeting at 4:15 p.m.

Part IV - Opening of Public Session

The Board reconvened in public session at 5:36 p.m. Student Board member Sara DiSimone joined the meeting at this time. The Reverend Duane Frederick of Meadow Mountain Mennonite Church offered a prayer, after which Miss DiSimone led the assembly in the Pledge of Allegiance to the Flag of the United States of America.

Part V - Acceptance of Agenda

Upon a motion by Mrs. Collins, seconded by Mr. Raley, the Board unanimously accepted the agenda with the following amendments: postponement of the Recognition of History Day Winners and discussion with the Broad Ford Elementary Parent-Teacher until the February meeting; the addition of a professional leave request under Instruction; and adding the December 2002 Attendance Bulletin as an Information Item.

Part VI - Announcements

C Dr. Teets and Mr. Raley will attend the Mt. Maryland PACE reception and meeting on January 23-24, 2003 in Baltimore.
C A dedication and ribbon cutting ceremony for the new planetarium facility will be held on January 16, 2003 at 6:00 p.m. at Hickory Environmental Education Center.
C Southern Garrett High School Marching Band will participate in the Governor= s inauguration parade in Annapolis on January 15, 2003.
C On January 22, 2003, Dr. Teets and Mr. Michael Sines, Director of Facilities, Maintenance and Operations will travel to MSDE to appeal the IAC funding cuts for several capital projects. Route Forty Elementary project was funded.
C A Achievement Counts@ program will be at Northern High School on January 16 and at Southern High School on February 26, 2003.
C On January 31, 2003, the Garrett County Chamber of Commerce will hold a major economic development conference entitled A Our Story@ at Garrett College. Mrs. Sebold, Mrs. Collins and Dr. Teets plan to attend the all day event.
C Master Plan Steering Committee will have its first meeting on January 30, 2003 from 7-9:00 p.m. in the Board room.

Part VII - Approval of Minutes of December 10, 2002

Upon a motion by Mrs. Sebold, seconded by Mr. Raley, the Minutes of December 10, 2002 were unanimously approved as drafted.

Part VIII - Oath of Office

Mr. David Martin, Clerk of the Circuit Court of Garrett County, administered the Oath of Office to the newly re-elected Board members, Mr. Rodney L. Durst, Mrs. Camilla Rawe and Mrs. Madeleine Collins, for the term of January 2003 through December 2006. He then read the members= Commission from the Governor of Maryland, after which Mr. Durst, Mrs. Rawe and Mrs. Collins signed the test book and received their copies of the Commission.

As he expressed appreciation for her past year= s service, Dr. Teets presented the out-going president, Mrs. Rawe with the A famous gavel@ which was signed by all Board members.

Part IX - Election of Officers

In order to conduct the election for president of the Board of Education, Mrs. Rawe relinquished the chair to Dr. Teets who asked for nominations. Mr. Durst stated it was his privilege to nominate Mrs. Charlotte Sebold. As there were no additional nominees, Mrs. Collins moved to close the nominations with a second from Mrs. Rawe. The Board voted, 4-0 (with Mrs. Sebold abstaining), to elect Mrs. Sebold as president. Mrs. Sebold thanked the Board for the nomination and stated she looked forward to working with them. She then assumed the chair and asked for nominations for the vice presidency. Mr. Durst nominated Mr. James Raley. There being no additional nominees, Mrs. Rawe moved to close the nominations with a second from Mrs. Collins. The Board voted, 3-0, (with Mr. Raley abstaining) to elect Mr. Raley as vice president for 2003.

Part X - Recognition of Food & Nutrition Services Bake-Off Winners

At the Maryland Food Service Convention held in Ocean City on October 11, 2002, there were two first prize entries in the Bake-Off Contest by the following Garrett County school cafeteria staff members who were invited to attend the Board meeting:

C Pepperoni Rolls: Mary Frantz, Cafeteria Manager, Northern High School

Beverly Frazee, Cafeteria Assistant, Northern High School

Mary Glotfelty, Cafeteria Assistant, Northern High School

Rosemary McClintock, Cafeteria Assistant, Northern High School

C Apricot Kuchen: LuAnn Klink, Cafeteria PIC, Route Forty Elementary School

Dr. Teets explained that the Northern High contingent could not attend because of the weather. He then introduced Mrs. LuAnn Klink, who was accompanied by her husband. Dr. Teets noted that her recipe for Apricot Kuchen was prepared by Mr. Scott Germain, FNS Program Manager and served during supper at the December Board meeting. Dr. Teets also introduced Mr. Germain who offered his congratulations to Mrs. Klink. Mr. Germain explained that cafeteria staff attend the convention at their own expense and find it a very worthwhile experience. Mrs. Klink told how she adapted her own Apricot Kuchen recipe to preparation in the school kitchens which earned her a gift certificate and a ribbon for her first place entry. The Board offered their congratulations. Mrs. Sebold stated a way to assist with funding for the conference attendees should be investigated.

Part XI - Instruction

Ms. Jennifer Kotulak, Supervisor of Special Education gave a brief report on the A Summary - Comprehensive Analysis of Special Education Programs in Allegany, Garrett, and Washington County Public Schools by MGT of America.@ The report summarized a tri-county study done in November 2001 by MSDE through a grant with the Western Maryland Education Consortium contracted with MGT of America. Ms. Kotulak highlighted commendations and recommendations which addressed prereferral interventions, kindergarten readiness and student performance, noting that many recommendations were already underway or completed as of this date. According to the report, data show that reported growth of the Garrett County Schools= special education population is within the similar range to other Maryland school systems. It was noted that this report would be a resource for future staff development and needs assessment programs. Dr. Teets and Board members thanked Ms. Kotulak for her time and input in the reporting process and for her presentation to the Board, noting it was a positive report.

Part XII - Recognition of the 2003 Christmas Card Designer

Dr. Teets introduced Brandi Fazenbaker, senior at Northern High School and designer of the 2003 Christmas Card sent by Dr. Teets and the Board of Education to Board employees, each Maryland school superintendent, and various county and state agencies. Ms. Fazenbaker was accompanied by her art teacher, Ms. Teresa Roberts. Dr. Teets explained this was the first year Northern has joined with Southern High School in the card design competition. Mrs. Sebold thanked Ms. Roberts for participating this year and thanked Dr. Teets for initiating the student Christmas card project several years ago. Ms. Fazenbaker, who plans to attend Allegany College following graduation, was presented with a framed copy of her card as the Board expressed their appreciation of her efforts.

Part XIII - Instruction, continued

Dr. Patricia Mullinix, Coordinator of Research, Evaluation and Information presented a report of the 2002 test results for MSPAP, High School Assessment (HSA), and Independent Mastery Assessment Program (IMAP). MSPAP disaggregated results show grade 3 performing somewhat lower than in 2001; grade 5 generally above state percentages, and grade 8 scores up from 2001. She explained that not all Maryland counties participated in the eighth grade testing. Dr. Mullinix reported several schools met at least one of the State standards: Accident, Crellin, Route Forty and Yough Glades in grade 5; and Bloomington and Swan Meadow in grade 8. Discussion followed about the score disparity of males and females, with females scoring above State average and males below. She explained that MSPAP will be replaced with the Maryland School Assessment (MSA) test which will be measuring the same standards as MSPAP.

High School Assessment 2002 disaggregated results were shared for English, Biology, Geometry, Government and Algebra showing a mean scale score and median percentile rank for male and female students, special education students, and students participating in the free and reduced meals program (FARMs). Generally, results were near or above the State median percentile of 50% and mean scale score of 400. This is the first year that scores have been reported, and they will become part of the student= s permanent record. The Board discussed the lower participation of students in FARMs program at the high school level; the effects of proper nutrition on student learning; methods by which FARMs information and forms are disseminated to students and families; how payment and lunch ticket methods could be improved; and the impact of participation on the funding and commodities received by the Foods and Nutrition department.

Dr. Mullinix continued her report by reviewing the IMAP results for special education students in grades 3, 5, 8 and ll. Scores are based on 83 points possible from portfolio review. A portfolio is compiled for each student which is sent to the state along with a video of a performance project. Garrett County= s IMAP overall composite was an excellent score of 78.35.

Additionally, Dr. Mullinix presented a summary of all county-wide testing by grade for the 2002-2003 school year and the future testing plan for each grade level, as applicable. She noted that testing is in a transition stage based on the change of requirements by the State. Board members discussed the plans for discontinuation of several components of the CTBS by the State and the local options available to the counties.

Board members thanked Dr. Mullinix for her comprehensive report and explanations.

Mrs. Lynn Bell, Director of Secondary Education, 9-12, noted that no written comment was received during the past month for the computer applications textbooks, Microsoft Office XP and Discovering Computers 2003 which were available for public review and comment since the December Board meeting. Dr. Teets recommended the Board approve the textbooks. Upon a motion by Mrs. Rawe, seconded by Mrs. Collins, the Board unanimously approved the superintendent= s recommendation.

Dr. McCartney presented a request for professional leave and travel for two Broad Ford Elementary School teachers to attend the Florida Educational Technology Conference on February 2-7, 2003 in conjunction with their Co-Nect program. She noted that expenses for this trip were funded through the Co-Nect grant. Dr. Teets recommended the Board approve the trip. Upon a recommendation by Mrs. Rawe, seconded by Mr. Raley, the Board approved the professional leave.

At this time, the Board took a short break.

Part XIV - Public Comment

There was no public comment at this time.

Part XV - Personnel Items

Dr. Teets recommended the following items for Board approval:

C Bus Driver Approval: Ira Judson Martin, III - for Double G

Joseph Alva Paugh - for Herbert H. Myers, Inc.

Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board unanimously approved the superintendent= s recommendations.

Part XVI - Instruction, continued

Mrs. Bell reviewed the A Student Education Planning Guide 2003-2004" showing college credit options; graduation requirements; information on honors and merit classes, honor graduate status, certificate of merit, weighted GPAs and class rank, and schedule change criteria; course descriptions; and career clusters and pathways. The guides, which are new this year, will be used in the scheduling process and parents will receive copies. Mrs. Bell reviewed the scheduling sheets which require a parent/ guardian signature. Discussion included relaying information to students and parents regarding what is required during high school to enter college; differences in Advanced Placements classes and credits at the two high schools; and cluster and pathway scheduling. The guides will be available when scheduling starts next week. Mrs. Sebold noted the guide was an excellent resource.

The draft Art, Music, and Physical Education Programs of Study - Prekindergarten through Grade 5 was presented by Dr. Donald Forrester, Director of Elementary Education, PreK - 5. He explained that the revision and alignment of curriculum to content standards has been done by a team of elementary teachers over a period of approximately four years.

Dr. McCartney presented the draft Art and Physical Education Programs of Study - 6-8. She explained that the Music Program of Study was completed in 1998 and was used as a guiding format for completion of the art and physical education programs of study. Dr. McCartney noted the work was done last summer by a group of teachers and is in line with State standards.

Mrs. Bell presented the draft Art, Music and Physical Education Programs of Study - 9-12 which was also revised to align with State standards last summer.

The presenters noted that art, music and physical education teachers at all levels reviewed and had input into the development of these programs of study to insure a continuum of the programs from one grade level to the next. Dr. McCartney shared that the time allocation study from the middle school project was being followed. She stated the involvement of teachers from all grade levels gave teachers a better understanding of the total program. Board members discussed the need for inclusion of A popular forms@ of music in the music programs; the availability of vocal and instrumental classes; and the amount of time allotted to students= physical education programs. Each of the programs of study will be available for public review and comment until the next Board meeting when they will be brought back to the Board for approval. Mrs. Sebold thanked Dr. McCartney, Dr. Forrester and Mrs. Bell and the teachers who worked with them for their efforts.

Part XVI - Administration

Dr. Teets recommended the Board approve the following calendar revisions:

C January 31 would become a full day of instruction: Parent teacher conferences would then be scheduled as follows: One evening session during the week of January 27-31 and the other evening session during the week of February 3-7, 2003. This waiver of the 37.5 hour work week has been approved by GCEA in order to permit this make-up day.

C February 17, President= s Day, would become a full day of instruction: Approval by the Maryland State Board of Education of our request to use this date was received by fax dated January 8, 2003 from the State Superintendent.

Mrs. Collins moved to approve the calendar changes, with a second by Mrs. Rawe. Discussion followed relative to the necessity of seeking approval to revise the calendar at the State level; methods of checking roads when there is inclement weather; the effects of A lost instruction time@ on test scores and student learning; and the need to discuss testing on different dates at state level meetings. Mrs. Sebold called for a vote. The Board unanimously approved the calendar revisions.

Dr. Teets noted the Master Plan Steering Committee will hold its first meeting on Thursday, January 30, 2003 at 7-9:00 p.m. in the Board Room, and that a Board member is needed to serve on this committee. Dr. McCartney explained that committee members will assist in reviewing drafts of the Master Plan and advise the development of the plan. Mrs. Collins offered to be representative. Upon a motion by Mrs. Rawe, seconded by Mr. Raley, the Board unanimously appointed Mrs. Collins. Dr. Teets expressed his gratitude to Dr. McCartney for her work in chairing this committee.

Upon a motion by Mr. Durst, seconded by Mr. Raley, the Board elected to maintain the regular meeting time as the second Tuesday of each month, beginning at 4:00 p.m. to move immediately into executive session, with public session to reopen at 5:30 p.m. Additionally, the motion included the selection of Mr. Robert Watson, Esquire, to remain as Board Attorney; and to continue the services of Rodeheaver & Associates as auditor for the current year.

Mrs. Sebold asked Board members to select committees on which to serve for the current year. Upon a motion by Mr. Raley, seconded by Mrs. Rawe, the Board unanimously approved the following committee assignments for the 2001 calendar year:

  • Health Advisory Committee - Camilla Rawe (C. Sebold, alternate)

  • Hickory Env. Ed. Center Advisory Committee - Charlotte Sebold (C. Rawe, alternate

  • Multicultural Advisory Panel - Madeleine Collins (R. Durst, alternate)

  • Wellness Council - Charlotte Sebold (R. Durst, alternate)

  • Food & Nutrition Advisory Council - Camilla Rawe (C. Sebold, alternate)

  • Fine Arts Advisory Council - James Raley (C. Rawe, alternate)

  • Advisory Committee on Work Force Preparation - Madeleine Collins (C. Sebold, alternate)

  • Advisory Committee on Education (ACE) - Madeleine Collins (C. Sebold, alternate)

  • Ethics Panel - Rodney Durst (C. Sebold, alternate

  • Insurance Coalition - Madeleine Collins (C. Rawe, alternate)

  • Calendar Committee - Camilla Rawe (M. Collins, alternate)

  • Mt. Top Mental Health Associates, Inc. (Board of Directors) - Charlotte Sebold (M. Collins, alternate)

  • Master Plan Steering Committee - Madeleine Collins (J. Raley, alternate)

  • MABE Budget and Planning - James Raley (R. Durst, alternate)

  • MABE Federal Relations Network - James Raley

  • MABE Nominating Committee - Rodney Durst, chair (as past MABE president)

  • Legal Services Association (LSA) - Madeleine Collins (E. Fink, alternate)

Mrs. Collins then gave a brief report on her attendance at the recent LSA meeting, noting agenda topics included a presentation by Anne Arundel County staff on indoor air quality and upcoming workshops.

The Board asked that Dr. Teets relay an invitation to parent/teacher groups, School Improvement Teams, and other school involvement groups to attend the February Board meeting to share their concerns or outline their programs. Dr. Teets will relay this invitation to principals at the next Administrators and Supervisors Meeting. Student councils will be asked to meet with the Board following the Business Partnership Luncheon in the spring.

If necessary, the Board will hold a special meeting for the purpose of discussing negotiation items on Monday, January 27, 2003 at 6:00 p.m.

Part XVIII - Adjournment

By consensus, the Board adjourned the public meeting at 8:46 p.m. to return to executive session for the purpose of discussing items related to the negotiations.

Part XIX - Information Items

  1. Home & School Connection, December 2001
  2. MSDE News Release: Information on New State Tests Available on the Web in 145 Languages (12/20/02)
  3. MSDE News Release: MSDE Helps Maryland Mentoring Partnership Kick Off National Mentoring Month (01/03)
  4. MSDE News Release: High School Assessments Video Addresses Frequently Asked Questions (01/07/03)
  5. MSDE News Release: MD Schools Superintendent Represents State at Meeting with President and Others During Celebration of Anniversary of No Child Left Behind (01/08/03)
  6. Leadership Institute for South African Secondary Education (L. Bell: 01/03)
  7. December 2002 Attendance Bulletin
________________________________________ _______________________________________
Charlotte Sebold Wendell D. Teets
President Secretary/Treasurer
Approved:   February 11, 2003